Board Minutes for May 24, 2018

A special meeting of the Members of the Board of Education of the Goshen Central School District, Orange County, New York, was held in the Board of Education Room at the Main Street School on Thursday, May 24, 2018 to award capital project contracts for Project #2 – District-wide IT.

Present
Mrs. Judy Green, President
Mr. Jason Pucci, Vice President
Mr. Jeremy Cassel
Mr. Michael Lorenzo
Absent:
Mrs. Martha Bogart
Mr. Thomas Mullane
Mrs. Allison Salte
Superintendent of Schools
Mr. Daniel T. Connor
Assistant Superintendent for Business
Ms. Louise Lynch
Assistant Superintendent for Curriculum, Instruction, Personnel and Technology
Dr. Kurtis Kotes
Transportation Director
Ms. Donna Post
Director of Facilities III
Mr. James Riley
Assistant Principal/Athletic Director
Mr. Matthew O’Brien
Director of Personnel
Mr. Robert Siracuse
Network Administrator
Mr. James Sterett
Members of the Faculty, Press and Citizens of the District

The special meeting was called to order by President, Mrs. Judy Green at 7:05 p.m.

Mrs. Green led the Pledge of Allegiance followed by a moment of silent meditation.

Matthew Milnamow from LAN Associates, as well as Kevin Sawyer and Frank Arturi from Triton Construction, joined the Board to discuss results from the district-wide IT capital project bid openings on April 25 for #2a (general contractor) and #2c (network equipment); and on May 22, 2018 for #2b (network cabling).

Kevin Sawyer discussed the project budget summary. The original budget for the IT portion of the project is $3,600,000. The bids totaled $3,580,893, which is $19,107 under budget.

Contingency was reduced in the project budget summary. In the GHS addition and renovation project, contingency was reduced from 20% to 8% for renovations and to 6% for addition work. For the district-wide IT portion, contingency was reduced from 19.2% to 10%. Overall, total project contingency is 7.82% across the board. Mr. Sawyer is very comfortable with this level of contingency.

Mr. Lorenzo inquired if there will be fiber optics and infrastructure brought to the field house in the project. Mr. Milnamow responded that there would be Wi-Fi hotspots in the press box, direct connection in the press box and field house, as well as empty conduit available for potential future use.
Mr. Cassel inquired about the ability to use the 2nd field for football practice this fall. Matt Milnamow stated that the contractor would want to start work on the field before the football season starts, so it will not be able to be used this fall. Matt O’Brien and Frank Arturi from Triton looked at all our fields to determine which ones will be off limits and during what timeframes. Playing/practices may have to be moved to CJH, although there is no access to lockers there. Mr. Cassel suggested using portable trailers for lockers. Mr. O’Brien also suggested athletes change at the high school and be bused down to CJH. Soccer may be moved to Mt. Olympus and teams use this field on a rotating basis. A consideration for cross-country is to have practices and Goshen’s home games at Thomas Bull Memorial Park. Modified sports may be able to use the area behind CJH and teams rotate use of the area. Mr. O’Brien is also exploring using the fields on Erie Street. Mr. Riley noted that the District owns half of the field space at the Erie Street park.
Board of Education Minutes Draft May 24, 2018

Contract Awards:
On a motion by Jason Pucci and seconded by Michael Lorenzo,
WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, has invited sealed proposals for the furnishing of material and labor necessary for the School District’s District-wise IT Infrastructure Upgrades (NYSED ##44-06-01-04-7-999-003) capital project (“Project”), which bids Contract #2a and Contract #2c were opened publicly on April 25, 2018, and Contract #2b was rebid and opened publically on May 22, 2018;
THEREFORE, BE IT RESOLVED, that the Board of Education hereby determines, based on the analysis of the bids and recommendation of LAN Associates, Engineering, Planning, Architecture, Surveying, LLP and Triton Construction, that the following bidders are the lowest responsible bidders, for the portions of the Project identified herein:

a. Contract #2a – GC for the District-wide IT Improvements – to Grace Contracting & Development, LLC, 427 Beach Road, West Haverstraw, New York, as follows:
Base Bid $423,632
Contractor Reduction ($ 5,632)
Total Contract Amount $418,000

b. Contract #2b – Network Cabling for the District-wide IT Improvements – to J & J Sass Electric, 30 Grand Street, Kingston, New York, as follows:
Base Bid/Total Contract Amount: $1,775,000

c. Contract #2c – Network Equipment for the District-wide IT Improvements – to Core BTS, 3 Tallow Wood Road, Clifton Park, New York, as follows:
Base Bid/Total Contract Amount: $1,387,893.08

AND BE IT FURTHER RESOLVED, that the Board of Education hereby awards the contracts to the bidders specified herein for the portions of the Project, as set forth above, for the prices specified and in accordance with the plans and specifications for such public works project, said contracts to be executed by the President of the Board of Education and to provide for the furnishing of the required security for the performance of said contracts (e.g., performance bond and labor and materials payment bond) in the amount of the individual contract prices and in the form specified in the Bid Documents.
AYES-4 NAYS-0 Motion carried.

The meeting was adjourned at 7:33 p.m. on a motion by Michael Lorenzo and seconded by Jason Pucci.
AYES-4 NAYS-0 Motion carried.

Mrs. Green thanked everyone for attending.

Respectfully submitted,
Maureen Farrell
District Clerk