Board Minutes for April 16, 2018

A regular meeting of the Members of the Board of Education of the Goshen Central School District, Orange County, New York, was held in the Board of Education Room at the Main Street School on Monday, April 16, 2018 at 7:30 p.m.

Present:
Mrs. Judy Green, President

Mr. Jason Pucci, Vice President

Mrs. Martha Bogart

Mr. Jeremy Cassel

Mr. Michael Lorenzo

Mr. Thomas Mullane

Mrs. Allison Salte

Superintendent of Schools
Mr. Daniel T. Connor
Interim Asst. Superintendent for Business
Ms. Meryl Rubinstein
Assistant Superintendent for Curriculum, Instruction, Personnel and Technology
Dr. Kurtis Kotes
Principals:
Dr. William Rolon
Mr. Jason Carter
Assistant Principals:
Ms. Patricia Lercara
Elementary Coordinator
Mr. Henry Freedman
Director of Facilities III
Mr. James Riley
Assistant Principal/Athletic Director
Absent
Director of PPS
Ms. Heather Hendershot
CSE Chairperson
Mrs. Marlene Gaynor
Director of Transportation
Absent
Director of Personnel
Mr. Robert Siracuse
Network Administrator
Mr. James Sterett
Student Senate Representative
Absent
Members of the Faculty, Press and Citizens of the District

The Board thanked Mrs. Kristen Scully, Mrs. Molly Lloyd and students from the Goshen High School Jazz Voices Chorus for their performance prior to the start of the Board Meeting.

The regular meeting was called to order by President, Mrs. Judy Green at 7.28 p.m. Mrs. Green led the Pledge of Allegiance followed by a moment of silent meditation.

On a motion by Thomas Mullane and seconded by Michael Lorenzo, upon the recommendation of the Superintendent, the Board of Education approves the amended draft of the minutes for the meeting of April 3, 2018.

(On the motion for Kurtis Kotes’ tenure, Jason Carter was replaced with Jason Pucci. In addition, under Meryl Rubinstein’s budget presentation, the following was added: Mr. Pucci inquired what the difference is between the $15,545,456 and the $15,892,895 that was listed online as Goshen state aid. Ms. Rubinstein responded that the state publishes projected state aid numbers.  BOCES aid and transportation aid are based on utilization. How much is received depends on how much is spent. The state budget numbers for aid types based on utilization are historically higher than we actually receive. When we develop our budget, we adjust our numbers lower, to be more inline based on what we historically receive, which is based on our historically lower use.)

AYES-7           NAYS-0           Motion carried.

The board received the following correspondence: correspondence from the Goshen Public Library and Historical Society election results and TAN request and various newspaper articles.

Mrs. Green opened Privilege of the Floor. There were no comments or questions.

Mrs. Green attended the “Rebound” presentation on April 12 at the Goshen High School. Chris Herren, a former professional basketball player, spoke to Goshen High School students and the Goshen community about his experiences with addiction that affected his life and derailed his career as a professional athlete. He is now in recovery. It was an excellent presentation with approximately 300 in attendance. Team Eva hosted this event.

There was no Legislative update.

 

Matt Milnamow from LAN Associates joined the board.  There was a communication error between LAN and their consultant (Engineered Solutions) which caused LAN to upload an outdated set of network cabling & network equipment drawings with bid documents for Contract #2 (District-wide IT).  LAN was completely unaware the network drawings were outdated. The changes between the two sets of drawings are not significant but they are widespread. While LAN does not want to postpone the bid opening, in this case, LAN advises we should give the bidders additional time to review the drawings issued with the addendum and postpone the bid opening from April 19 to April 25. This would be in the district’s best interest. Not giving additional time for potential contractors to review new drawings may deter bidders from submitting bids due to lack of time. Meryl Rubinstein had discussed the costs associated with this error with LAN. It was agreed that Goshen CSD would not be responsible for the expenses associated with distributing the addenda for the reissuance of the updated network drawings required for Contract #2. Mr. Lorenzo inquired where the changes were in the drawings. Mr. Milnamow responded in the cabling & equipment drawings. Mrs. Green noted that moving the bid opening date is fairer to bidders and allows the District to have the most bidders.

Share911 is an app that allows employees to share the exact location of danger, such as an active shooter, intruder or suspicious person, from wherever they are, and instantly notify co-workers. Mr. Connor met with Ray Bailey, a representative from the company, to discuss rolling this program out in the District. Mr. Mullane asked which tier program we selected. Mr. Connor replied the cost would be $3 per employee per month.

Emergency Preparedness Consulting was in-house on April 3 to begin a safety & security assessment of our buildings. GHS and SAS were viewed on that day for approximately 6.5 hours. Bob Imbornoni will return to conduct outside assessments of both schools due to inclement weather on April 3 impeding a complete assessment. Mr. Imbornoni will also assess CJH and GIS on April 20.

Jim Riley spoke about recent security enhancements at GIS and SAS. In early November, the District looked into improving security features at both schools. Following consultation with the building principals and receipt of hardware/software by A+ Technology & Security (our long time security camera vendor), the installation of the new entry control systems at GIS & SAS was completed April 11 and 13. Installation was done in conjunction with the MHRIC. The new system keeps visitors in-between two sets of doors. The “mantrap” allows the District to screen guests in the school vestibule before permitting entry into the school. Once the visitor is vetted, school personnel can touch a button to electronically retract the latch on the lockset allowing a visitor access into the building.

In an effort to secure additional monies for school safety, the District will be applying for grants as we become aware of them. One such grant is the COPS grant, which is available through the U.S. Department of Justice, Office of Community Oriented Policing Services.

The District will begin negotiating with the CSEA this week. Their current contract will expire June 30.

On April 11, the Honor Graduates breakfast was held at the high school. Patty Lercara announced that this year’s Honor Graduates are Fattum Abbad, Benjamin Madnick, Anthony Palazzola, Andie Wong, Jamie Wong and Judy Yim. These students are known for their outstanding scholarship, but they have also shown great leadership as members of the National Honor Society, World Language Honor Society and working with local veteran groups. Three of the students are Commended Students in the National Merit Scholarship Program. They are all terrific students.

Mr. Connor discussed current student enrollment numbers. The high school currently has 948 students. That number will roughly remain the same next year, as the senior class has 240 students and the incoming 8th grade class currently has 248 children. Mrs. Green inquired if the District had an estimate of the number of students expected to be enrolled from the new housing development, Heritage at Goshen, on Old Chester Road. Mr. Connor responded that the builder would be consulted to obtain an estimate.

Meryl Rubinstein reported that a second walk through for Contract #1 (GHS) was conducted April 13. It was attended by six new contractors who could not attend the original walk through which was held on April 5.

Jason Carter and Bill Rolon joined Dr. Kotes in discussing the grades 3-8 online New York State English Language Arts Assessment testing, which took place last week. On the first day of testing, there were limited issues with the testing process. On day 2, schools that were utilizing the computer based testing format experienced major disruptions to the assessment. New York State had contracted with the Questar Corporation to deliver these assessments in computer-based format. The district was notified by the state that the Questar Corporation was experiencing major technical difficulties after our students had already commenced testing.  This caused disruptions to the process for almost all of our students.  Building administrators and teachers extended testing time after the issue was rectified by Questar to allow students time to finish their assessments.

Dr. Kotes praised Dr. Rolon and Mr. Carter for their role in this issue. Their leadership helped keep faculty and students calm which in turn helped the District to minimize any distraction or stress to students. Dr. Rolon noted that approximately an hour into testing, the state testing system began crashing. It was down for 20-25 minutes. Some students continued to work until 3:00 p.m. Last year, the amount of students opting-out of testing was well over 200. This year there were 146 students. Dr. Rolon noted that even though there were technical glitches with the online testing, he felt the process works and is much easier than paper testing.  Mr. Carter mentioned he was notified of issues before GIS began testing. Goshen Intermediate School had trouble accessing the system. They ended up staggering the testing. Mr. Carter noted at GIS, the opt-out rate fell from 19.5% to 15.5% from last year. Dr. Kotes reminded everyone that these assessments are not factored in student promotion or retention and are not placed on a student’s permanent record.  They are one snapshot of a measure of our instructional program and our student performance within that program. Our focus is to teach students academic content, not state testing. The issues with the state testing was not a failure on the District’s part. It was the state’s error.

We are tentatively planning to move forward with bringing Project Lead the Way to Goshen. Diane Lang at OU-BOCES is working with another BOCES to allow OU-BOCES to cross contract for Project Lead the Way, which will allow the program to be aidable. We will assemble a team of twelve teachers this summer, to begin in-house training by a Project Lead the Way consultant. In-house training will reduce costs, as transportation & lodging expenses will not be incurred.   These teachers will begin one module of Project Lead the Way in the 2019-2020 school year. In that school year, these teachers will cross train other teachers. In addition, by the completion of the 2019-2020 school year, our STEAM lab at the high school will be completed. At that point we will be able to assess which courses will be relevant to the add to our high school program. We will be taking surveys to see our students’ interests. We will be taking a close look at our teachers’ certifications to place in-house teachers into the STEAM courses we will be teaching. Project-based learning is far more engaging to students.

On a motion by Jeremy Cassel and seconded by Thomas Mullane, upon the recommendation of the Superintendent of Schools, the Board of Education accepts the retirement of Elizabeth Smith, food service helper, effective July 1, 2018. Ms. Smith has been with the District for 12 years.

BE IT RESOLVED, upon the recommendation of the Superintendent of Schools, the Board of Education approves the remainder of the Consent Agenda as presented.

AYES-7           NAYS-0           Motion carried.

Approve termination:  Rondell Gauthier-Peters, teacher aide, effective April 4, 2018, pursuant to the provisions of Section 71 of the Civil Service Law with the opportunity to be reinstated to the same or similar position, if a vacancy exists, upon making application therefore within one year after termination of disability.

Approve medical leave of absence: Andrea Ricciardi, tax collector, is requesting a medical leave of absence under the Family Medical Leave Act, if eligible, effective March 28, 2018 through on or about April 16, 2018.

Approve medical leave of absence: Louis Frenette, senior grounds keeper, is requesting a medical leave of absence under the Family Medical Leave Act, if eligible, effective March 9, 2018 through on or about April 30, 2018.

Approve medical leave of absence: Sherri Raco, senior food service helper, is requesting a medical leave of absence under the Family Medical Leave Act, if eligible, effective April 19, 2018 through on or about July 1, 2018.

Approve childcare leave of absence: Kristen Scully, music teacher, is requesting a childcare leave of absence under the Family Medical Leave Act, if eligible, effective approximately May 26, 2018 through on or about September 5, 2018.

Approve childcare leave of absence: Michael Tangney, physical education teacher, is requesting a childcare leave of absence under the Family Medical Leave Act, if eligible, effective approximately June 1, 2018 through on or about September 5, 2018.

Approve childcare leave of absence: Ian Mahony, special education teacher, is requesting a childcare leave of absence under the Family Medical Leave Act, if eligible, effective approximately June 11, 2018 through on or about June 22, 2018.

Approve appointment: Christopher Walsh, substitute school nurse, at a salary of $25.00 / hour, as needed, not to exceed 29 hours per week, effective April 17, 2018. Mr. Walsh is a registered nurse at Orange Regional Medical Center.

Approve appointment: Ysidra Cruz, substitute food service helper, at a salary of $10.40/hr., as needed, not to exceed 29 hours per week, effective April 17, 2018.

Approve appointment: Kathleen Kurek, substitute teacher aide, at a salary of $10.40/hr., as needed, not to exceed 29 hours per week, effective April 17, 2018. She was previously a teacher aide with the District.

Approve appointment: Leanne Dross, substitute teacher aide, at a salary of $10.40/hr., as needed, not to exceed 29 hours per week, effective April 17, 2018.

Approve appointment: Ann Picchione, substitute clerical, at a salary of $180/day, as needed, effective April 1, 2018 through June 30, 2018. She will be providing training/clerical support. Ms. Picchione retired from the District as a Senior Account Clerk.

Approve appointment: Elizabeth Smith, substitute food service helper, at a salary of $10.40/hr., as needed, not to exceed 29 hours per week, effective July 1, 2018.

Approve appointment: James Riley, capital project district liaison- buildings & grounds, at a salary of $250.00/ pay period, effective January 1, 2018 to January 1, 2020. Mr. Riley will represent the District’s interests while interfacing and coordinating with the following firms: architect, construction manager, environmental consultant firm, controlled inspections services firm, project contractors, Superintendent, Board of Education and administrative team.

Approve appointment: James Sterett, capital project district liaison- technology, at a salary of $60.00/ pay period, effective January 1, 2018 to January 1, 2020. Mr. Sterett will represent the District’s interests while interfacing and coordinating with the following firms: architect, construction manager, project contractors, Superintendent, Board of Education and administrative team.

Approve extra compensation: Maureen Farrell, district clerk, at a salary of $55.00/ hour, effective October 1, 2017 to January 1, 2020, for recording of capital project meeting minutes for the Board of Education.

Approve disposal of obsolete computers and obsolete equipment.

Committee on Special Education
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On a motion by Jason Pucci and seconded by Michael Lorenzo, upon the recommendation of the Superintendent of Schools, the Board of Education adopts The Scorch Trials: Maze Runner Book 2 by James Dashner as a component of the Goshen High School English Language Arts program.

AYES-7           NAYS-0           Motion carried.

On a motion by Martha Bogart and seconded by Thomas Mullane, upon the recommendation of the Superintendent of Schools, the Board of Education approves the overnight trip for the girls and boys track teams to Philadelphia, Pennsylvania, on April 25-28, 2018 to participate in the Penn Relays at the University of Pennsylvania.       BE IT FURTHER RESOLVED that the Board reserves the right to cancel or reschedule any school-sponsored trip or activity in the event of any emergency condition outside of the control of the School District, in its sole discretion.

AYES-7          NAYS-0           Motion carried.

On a motion by Jeremy Cassel and seconded by Allison Salte, upon the recommendation of the Superintendent of Schools, the Board of Education schedules a Special Board Meeting for Friday, April 27, 2018 at 7:00 p.m.

(The purpose is to review bid results for the capital project.)

AYES-7           NAYS-0           Motion carried.

 

On a motion by Jeremy Cassel and seconded by Thomas Mullane, upon the recommendation of the Superintendent of Schools, the Board of Education changes the June 18, 2018 Board Meeting to June 19, 2018 at 7:30 p.m.

AYES-7          NAYS-0           Motion carried.

On a motion by Jeremy Cassel and seconded by Michael Lorenzo, WHEREAS, Orange-Ulster BOCES (BOCES) issued a cooperative bid for student transportation services (BOCES RFP-COOP-44-2017), for student transportation for the 2017-2018 school year in accordance with the requirements of General Municipal Law §103; and

WHEREAS, the bids were opened for BOCES RFP-COOP-44-2017 on April 3, 2017 and subsequently reviewed by BOCES’ officials; and

WHEREAS, BOCES confirmed and awarded such bid to provide the aforementioned student transportation services to Quality Bus Service, LLC on May, 11, 2017; and

WHEREAS, it would be in the best interest of the Goshen Central School District to participate in the cooperative (BOCES-RFP-COOP-44-2017) with other school districts and Orange/Ulster BOCES for Student Transportation for the 2018-2019 school year as provided by New York Education Law Section (305)(14) and Section 156.12 of the Commissioner’s Regulations for Transportation of School Students under BOCES-RFP-COOP 44-2017; and

WHEREAS, the Goshen Central School District will participate in these cooperative student transportation services, for the 2018-2019 school year.

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:

That the Board of Education of the Goshen Central School District authorizes the District to participate in the cooperative contract for transportation services between Orange-Ulster BOCES and Quality Bus Service, LLC, for the period from July 1, 2018 through June 30, 2019, in accordance with the rates and terms of service referenced in BOCES RFP-COOP-44-2017.
During the 2018 -2019 school year, the cost of transportation to and from all programs serviced by Quality Bus Service shall be in accordance with the rates and terms of services referenced in the COOPERATIVE RFP-COOP-44-2017.
During the 2018-2019 school year, no minimum charge will be applied for monitor/attendants.
The Board President and/or Superintendent of Schools is authorized to execute all documents in furtherance of this resolution, subject to attorney review.
.             AYES-7          NAYS-0           Motion carried.

Ms. Rubinstein presented the 2018-2019 Proposed Budget for Board Adoption:

2018-19 Proposed Revenues
2017-18 Budget
2018-19 Budget
Increase/Decrease
Equipment
484,868
521,101
36,233
Contractual
5,692,756
5,152,020
-540,736
Materials & Supplies
1,328,680
1,354,721
26,041
Textbooks
169,820
184,696
14,876
Salaries
35,077,633
36,661,145
1,583,512
BOCES Services
6,504,914
7,005,426
500,512
Employee Benefits
17,729,163
18,257,723
528,560
Debt Service
2,745,362
$2,202,720
-542,642
TOTAL
$69,733,196
71,339,552
1,606,356
** The 2018-19 Proposed Budget is within the Allowable Tax Cap Limit**

Therefore, only simple majority is needed.

2018-19 Proposed Revenues
2017-18Adopted
2018-19

Proposed
Increase/Decrease
Revenue

Fund Balance
980,434
980,434
0
APR Debt Service

Reserve
133,074
589,102
456,028
Tax Levy
49,744,442
50,584,875
840,433
PILOTS
535,305
721,232
185,927
State Aid
15,542,031
15,545,456
3,425
Other
2,797,910
2,918,453
120,543
Total Revenue
69,733,196
71,339,552
1,606,356
State Aid Numbers

State aid is comprised of two basic components; formula driven and usage driven

Formula driven aid amounts usually do not change over the course of the year (i.e., Foundation Aid)

Utilization driven aid will change over the course of the school year.  Some aid categories are based on 2017-18 usage (not finalized until fall 2018; others are based on 2016-17 usage).

Based upon prior utilization and history, Goshen has not received the projected amount of state aid in the utilization categories as presented in the final budget.  Adjustments were made to the state aid numbers budgeted so the District does not over-estimate projected revenue.

Budget Summary

Budget-to-Budget $ Increase:                                              $1,606,356

Budget-to-Budget % Increase:                                                      2.3%

Tax Levy $ Increase:                                                               $840,433

Tax Levy % Increase:                                                                                          1.7%

Maximum Allowable Levy:                                              $50,584,875

Proposed Tax Levy:                                                          $50,584,875

Proposition No.2

AUTHORIZATION TO INCREASE MAXIMUM ESTIMATED COST OF CAPITAL IMPROVEMENT PROJECT

Shall the following resolution be adopted, to wit:

RESOLVED, that the Board of Education of the Goshen Central School District is hereby authorized to expend up to $3,976,000 from the Capital Reserve Fund for any additional costs for the Capital Improvement Project approved by the voters on February 28, 2017, and to the extent not so required to use such funds to reduce the amount of bonds authorized for such project.

Proposition No.3 – Bus Purchase

RESOLVED, that the Board of Education of Goshen Central School District, Orange County, New York is hereby authorized to purchase four (4) 64-passenger or larger school buses, at a maximum estimated cost of $110,047 each; four (4) 30-passenger or larger school buses at a maximum estimated cost of $54,015 each; for aggregate maximum cost of $656,248; and that the sum of $656,248 or so much thereof as may be necessary, shall be raised by the levy of a tax upon the taxable property of said School District and collected in installments; and in anticipation of such tax, obligations of said School District shall be issued.

The Board thanked Ms. Rubinstein for her presentation.

On a motion by Jeremy Cassel and seconded by Jason Pucci, upon the recommendation of the Superintendent of Schools, the Board of Education adopts the Budget and Property Tax Report Card for the 2018-2019 school year in the amount of $ 71,339,552.

VOTING

Jeremy Cassel
AYE
Allison Salte
AYE
Thomas Mullane
AYE
Martha Bogart
AYE
Michael Lorenzo
AYE
Jason Pucci
AYE
Judy Green
AYE
.AYES-7           NAYS-0           Motion carried.

The Public Hearing Document will be available on April 24.

The O/U BOCES vote is scheduled for 6:00 p.m. on April 19.

The Public Hearing to present the 2018-2019 budget is scheduled for 7:00 p.m. on May 1.

Mrs. Green opened the second Privilege of the Floor. There were no comments or questions.

There were no Board Member issues.

The meeting was adjourned at 8:38 p.m. on a motion by Jeremy Cassel and seconded by Allison Salte.

AYES-7           NAYS-0           Motion carried.

Mrs. Green thanked everyone for attending.

Respectfully submitted,

Maureen Farrell
District Clerk